1. Always confirm the booking in writing.
2. Always send the speaker a sketch map of how to find the venue (it is surprising how many speakers politely say they'll be sure to find their way on the assumption that the Village Hall or Local School will be easy to find and then get hopelessly lost because the venue is actually streets away from where they thought it was).
3. Always assign a member to meet the speaker and show them where to park, where to wash their hands and so on. Help with unloading equipment is also sure to be very welcome.
4. Always offer the speaker a beverage on arrival and, in the case of someone coming from more than 30 miles away, consider inviting them to a light snack beforehand or after the meeting.
5. Always make sure that the speaker has a glass of water available to them during the lecture. Talking non-stop for an hour or more puts a lot of strain on the throat. Make sure the speaker knows where the rest room is.
6. Always see that any equipment provided by your society such as slide projector, screen, etc. is in good working order with spare bulbs available, and, in the case of projectors, will actually accommodate the speaker's slides.
7. Always arrange for somebody to introduce the speaker and somebody to offer a vote of thanks afterwards.
8. Always settle any payment due as soon as possible after the event.
9. Many speakers have several talks available. Please contact individual speakers for further information.
10. Lecture fees vary from speaker to speaker and that should be a first matter of discussion. Further, clubs should note that traveling expenses and accommodations may be charged OVER and ABOVE the lecture fee and should be negotiated separately with the lecturer concerned.